Official sworn translations of corporate documents written in English or Spanish for submission to registries, notaries, banks, public authorities, courts and other institutions in Spain or abroad.
Sergio Boix Mira is Spanish Sworn Translator of English No. 4473, appointed by the Spanish Ministry of Foreign Affairs. He provides a professional and confidential service for companies, law firms, advisers, directors, shareholders and investors.
International corporate documents
This page primarily covers international corporate documents that are not issued or filed through Companies House. For UK registry documents, please see the dedicated Companies House sworn translation service.
Documents may come from the United States, Ireland, Canada, Australia, the United Kingdom when they do not depend on Companies House, and other English-speaking jurisdictions. Spanish corporate documents can also be translated into English for use abroad.
Corporate documents covered
- Articles of Incorporation, Articles of Organization and Certificates of Formation.
- Certificates of Incorporation issued outside the Companies House context.
- Articles of Association, bylaws and other constitutional documents.
- Certificates of Good Standing and Certificates of Incumbency.
- Board, shareholder, member and other corporate resolutions.
- Registers of directors, members and shareholders.
- Company Secretary documentation.
- Share capital documents, amendments, allotments and transfers.
- Secretary of State filings and certified records.
- Formation, governance, representation and company status documents.
US company documents
In the United States, company formation and status are largely governed by the relevant state. A Spanish sworn translation may be required for Articles of Incorporation, Articles of Organization, Certificates of Formation, Certificates of Good Standing, bylaws, resolutions, member or shareholder records, and filings issued or certified by a Secretary of State.
Legal forms must be handled in context. An LLC is not automatically the same as a Spanish sociedad limitada, and a Corporation is not always equivalent to a Spanish sociedad anónima. The original form can be retained or explained carefully where appropriate.
Certificates of Good Standing
A Certificate of Good Standing generally confirms that an entity is duly registered and compliant with certain formal obligations in the issuing jurisdiction. Its precise scope depends on the issuing authority and state or country. The sworn translation reflects what the certificate states without giving it additional legal effect.
Certificates of Incumbency
A Certificate of Incumbency generally identifies directors, officers, authorised representatives or other current office-holders. It may be requested for banking, notarial, property or commercial transactions. It is distinct from a Certificate of Good Standing and should be translated according to its own wording and purpose.
Articles, constitutional documents and bylaws
Articles of Incorporation, Articles of Organization, Articles of Association and bylaws are not interchangeable expressions. Their function varies by jurisdiction and entity type. The translation follows the source document and avoids automatic equivalences that could be misleading.
Corporate terminology in context
Terminology is chosen with the source legal system in mind. For example, The Registrar of Companies may correspond to el Registrador Mercantil in an appropriate Spanish context, while Company Secretary can be rendered as secretario de la sociedad. A PSC is not automatically an administrador único, and an incorporator is not necessarily a shareholder, director or founder.
Spanish corporate documents translated into English
Spanish deeds of incorporation, articles, registry certificates, minutes, resolutions, powers, appointments, resignations, accounts and other corporate documents can be translated into English. English terminology is selected according to the document’s destination and purpose, without presenting different legal concepts as exact equivalents.
Common uses
- Company or branch registration.
- Bank account opening, finance and compliance checks.
- Notarial, property and investment transactions.
- Tenders, commercial contracts, audits and due diligence.
- Court, administrative or tax proceedings.
- Evidence of authority, ownership, office or company status.
Related documentation may also require sworn translation. See the services for banking and financial documents, powers of attorney, employment documents and tax and HMRC documents.
Apostille, legalisation and authority requirements
Whether an apostille, legalisation, original, certified copy or recently issued document is needed depends on the country, receiving authority and procedure. These requirements should be checked before the translation is commissioned. The sworn translation service does not include corporate, legal or tax advice.
Quote from a PDF, scan or photograph
You can request a quote by sending a PDF, scan or clear photographs of every page. A legible digital copy is often sufficient for the translation work, although the receiving authority decides whether an original or certified copy must also be presented.
Confidential and professional handling
Corporate documents are handled confidentially, with careful attention to names, offices, registration numbers, dates, capital, signatures, seals and schedules. Tables and complex structures are reproduced clearly and faithfully.
How it works
- Send the documents. Provide a PDF, scan or clear photographs and state the country and receiving authority.
- Receive a quote. The price, timescale and delivery method are confirmed before work begins.
- Translation and review. The documents are translated and checked with particular attention to corporate terminology and legal context.
- Delivery. You receive the sworn translation in the agreed format and, where required, the paper original.
Frequently asked questions
Which corporate documents can you translate?
Formation documents, articles, bylaws, status and office-holder certificates, resolutions, registers, share capital records and other corporate documents in English or Spanish.
Do you translate Articles of Incorporation?
Yes. They are translated according to the jurisdiction and entity type, without imposing automatic equivalents from Spanish company law.
Do you translate Articles of Organization?
Yes. These are common formation documents for US entities, particularly LLCs, and are translated in their own legal context.
Do you translate Certificates of Good Standing?
Yes. The translation reflects the certificate’s scope in the issuing jurisdiction without treating it as automatically equivalent to a particular Spanish certificate.
Do you translate Certificates of Incumbency?
Yes. References to officers and representatives are translated according to the document itself, without assuming equivalence to Spanish corporate offices.
Do you translate bylaws?
Yes. Bylaws are distinguished from Articles of Incorporation, Articles of Organization and Articles of Association because these terms are not universal synonyms.
Do you translate corporate resolutions?
Yes. Board, shareholder, member and other corporate resolutions can be translated, together with related minutes and certificates.
Do you translate US company documents?
Yes. These include formation documents, state certificates, bylaws, resolutions and Secretary of State filings.
Can Spanish corporate documents be translated into English?
Yes. Spanish deeds, articles, registry certificates, minutes, resolutions, appointments and other records can be translated for use abroad.
How is this service different from the Companies House service?
This page covers international corporate documents outside the Companies House system. UK registry documents have their own Companies House service page.
Do I need an apostille?
That depends on the procedure and receiving authority. An apostille and a sworn translation are separate matters, and any apostille that must be translated should be included in the material supplied.
Can I send a PDF?
Yes. A scan or clear photographs of every page can also be used to prepare the quote.
Do you need the original document?
Not always for the translation work, but the authority may require the original or a certified copy for the procedure.
How long does the translation take?
The timescale depends on length, complexity and legibility. It is confirmed with the quote before work begins.
Is an urgent service available?
An urgent turnaround may be possible depending on length and availability. Please state your deadline when requesting the quote.
How do I request a quote?
Send the complete documents and state the country, receiving authority and deadline. You will receive a proposal before authorising the work.
Request a quote
Send your documents and explain where they will be used. Sergio Boix Mira, Spanish Sworn Translator of English No. 4473, will review them and provide a no-obligation quote.